Series S - Records of the College steward

Identity area

Reference code

GC/DOM/S

Unique identifier

GB 2198 GC/DOM/S

Title

Records of the College steward

Date(s)

  • 1794-1938 (Creation)

Level of description

Series

Extent and medium

Volumes, envelopes

Context area

Name of creator

Biographical history

The steward, as defined in the College statutes from the sixteenth century onwards, was the fellow in charge of the domestic management of the College, principally the provision of food. By 1882, the office was described as follows: ' manage the domestic affairs of the College and receive and pay all sums of money which become due in the transactions incident to such management'. As such the Steward was responsible for a range of duties and staff, from the provision of food by the Cook, Butler and Buttery man in the Hall and Buttery, to the cleaning of the Combination Room, the porters at the gates, the wine and coal cellars, the cleaning of College rooms by the bedmakers and relationships with College tradesmen.

The College employed a Steward until the post-war period. The duties at Fellowship level were absorbed by a Junior or Domestic Bursar, and the Bursary increasingly took direct control of accounting, while the practical day to day management became the responsibility of heads of department, such as the Housekeeper, the Catering Manager and the Fellows' Butler.

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

The records of the Steward mostly reflect the financial function that the Steward discharged, namely the keeping of accounts relating to the expenses incurred in domestic management. Individual accounts relating to particular trdesmen or functions were summarised into general ledgers and balances which in turn related to the overall College accounts kept by the Bursary.

Appraisal, destruction and scheduling

Accruals

System of arrangement

Conditions of access and use area

Conditions governing access

Open access - no restrictions.

Conditions governing reproduction

Language of material

    Script of material

      Language and script notes

      Physical characteristics and technical requirements

      Finding aids

      Allied materials area

      Existence and location of originals

      Existence and location of copies

      Related units of description

      See also the records of the Cook, Hall and Gates for lower level records which correspond to the financial transactions referred to in the Stewards' account books.

      See also the records of the Junior and Domestic Bursars (DOM) and of the Bursary (BUR:F) for equivalent records in the late twentieth century.

      Related descriptions

      Publication note

      See Biographical History Vol. III p.240 for further details.

      Notes area

      Alternative identifier(s)

      former reference

      Steward

      Access points

      Subject access points

      Place access points

      Name access points

      Genre access points

      Description control area

      Description identifier

      Institution identifier

      Rules and/or conventions used

      Status

      Level of detail

      Dates of creation revision deletion

      Language(s)

        Script(s)

          Sources

          Accession area